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Bookkeeping Services

Bookkeeping for UK small businesses

Accurate, up-to-date financial records maintained in Xero or QuickBooks by an experienced UK bookkeeper — so you always know where your business stands, and your records are HMRC-ready at all times.

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What does bookkeeping cover?

Bookkeeping is the ongoing process of recording, categorising, and organising every financial transaction in your business — sales, purchases, payments, receipts, and bank movements. When done properly, it gives you a real-time view of your cash position and profitability.

For UK businesses, accurate bookkeeping is also essential for compliance. HMRC expects your records to be complete and correct, and under Making Tax Digital (MTD), VAT-registered businesses must maintain digital records and submit returns through MTD-compatible software.

Outsourcing to Taxbox Consulting means your books are maintained by an experienced professional — not left to pile up, guessed at, or entered incorrectly. You get accurate records, on time, every month, without having to think about it.

What we manage for you

  • Recording all income and sales transactions
  • Categorising every business expense
  • Monthly bank and credit card reconciliation
  • Managing accounts payable and receivable
  • Processing and matching supplier invoices
  • Tracking VAT on purchases and sales
  • Preparing monthly financial summaries
  • Keeping records MTD-compliant

What's included in our bookkeeping service

Everything your business needs to stay on top of its finances — handled end-to-end.

Transaction Categorisation

Every income and expense transaction coded to the correct account — so your P&L and balance sheet are always accurate.

Bank Reconciliation

Monthly reconciliation of all bank accounts and credit cards against your bookkeeping records, ensuring nothing is missed or duplicated.

Monthly Reports

Regular profit & loss and balance sheet reports so you always know where your business stands financially.

Xero & QuickBooks Setup

New to cloud accounting? We set up your software, connect your bank feeds, and configure your chart of accounts correctly from the start.

Expense Tracking

Receipts captured via WhatsApp or email, categorised and matched to transactions — no physical paperwork required.

HMRC-Ready Records

Your books maintained to audit-ready standard at all times — fully compliant with Making Tax Digital requirements for VAT.

Xero and QuickBooks bookkeeping experts

We work in the cloud accounting platforms your business already uses — or help you get set up on the right one.

Xero

Our primary platform with 8+ years of professional experience. Ideal for most UK small businesses — cloud-based, MTD-compliant, with excellent bank feed connections and reporting.

Best for: sole traders · limited companies · VAT-registered businesses · multi-currency businesses

QuickBooks

A strong alternative to Xero, particularly suited to businesses already familiar with the platform. We support both QuickBooks Self-Employed and QuickBooks Online.

Best for: self-employed individuals · service-based businesses · existing QBO users · construction & trades

Who needs a bookkeeper?

Any business owner who wants accurate financial records without spending hours on data entry. Our outsourced bookkeeping service is particularly valuable for:

Sole traders and freelancers who need organised financial records
Limited company directors too busy to maintain their own books
Businesses that have fallen behind on their bookkeeping
Start-ups setting up their accounting systems for the first time
Businesses migrating from spreadsheets to Xero or QuickBooks

How our remote bookkeeping works

1 · Share your documents — send bank statements, receipts, and invoices via WhatsApp or email — no physical paperwork required.

2 · We update your books — your transactions are categorised, reconciled, and recorded in Xero or QuickBooks by an experienced bookkeeper.

3 · You get monthly reports — receive a clean P&L and balance sheet each month, with a brief summary of your financial position.

Frequently asked questions

What is bookkeeping?
Bookkeeping is the process of recording, categorising, and organising all financial transactions in your business — income, expenses, invoices, and payments. Accurate bookkeeping gives you a real-time view of your finances, keeps you HMRC-compliant, and forms the foundation for your annual accounts and tax returns.
What is the difference between bookkeeping and accounting?
Bookkeeping is the day-to-day recording of financial transactions. Accounting builds on that foundation — it involves interpreting the data, preparing financial statements, filing tax returns, and providing strategic financial advice. At Taxbox Consulting, we offer both: bookkeeping keeps your records current, while our accountancy services handle compliance and planning.
How much does bookkeeping cost for a small business?
The cost depends on your transaction volume, which software you use, and how frequently you need reports. We offer competitive, transparent pricing with no hidden fees. Get in touch for a free, no-obligation quote tailored to your business.
Do I need a bookkeeper if I use Xero or QuickBooks?
Accounting software like Xero and QuickBooks makes bookkeeping easier, but it still requires someone with the knowledge to categorise transactions correctly, reconcile bank accounts, and spot errors. Incorrectly categorised transactions lead to wrong tax returns and penalties. A professional bookkeeper ensures your records are accurate and HMRC-ready at all times.
Can bookkeeping be done remotely?
Absolutely. We work entirely remotely — clients share their bank statements, receipts, and invoices via email or WhatsApp, and we maintain their books in Xero or QuickBooks. There's no need for in-person meetings or paper documents. Our fully paperless process is convenient, secure, and eco-friendly.
What software do you use for bookkeeping?
We primarily use Xero, which we have 8+ years of professional experience with, and QuickBooks for clients who prefer it. We can set up your software from scratch, migrate you from spreadsheets or another system, or continue with what you already have. Both platforms are MTD-compliant for VAT submissions.

Stop worrying about your bookkeeping

Get a free, no-obligation quote for outsourced bookkeeping tailored to your business. We'll handle the numbers so you can focus on running your business.

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